Application Guidelines

MISSION

To create opportunities for children in need by focusing support to children and their families who have already exhibited the motivation to succeed.

GRANTMAKING FOCUS AREAS

We strive to fulfill our mission by supporting organizations that work to achieve the outcomes among children in need in the focus areas of education and health.

GEOGRAPHIC PRIORITY

The Mathile Family Foundation gives highest priority to eligible organizations located in the Greater Dayton area. Organizations that fall outside this geographic scope are considered only under special circumstances.

GRANT AWARDS

The Foundation considers proposals for grant amounts of $1,000 and higher. Multi-year funding requests may be considered for up to three years. As a general guideline, the size of the request should be approximately 10% of the project’s budget.

ELIGIBILITY

Organizations that request funds must be tax exempt under the Internal Revenue Code Section 501(c)(3). The Foundation supports projects that best align with its mission and focus areas.

GRANT LIMITATIONS

The Mathile Family Foundation will not consider funding requests for the following:

  • Endowment funds
  • Mass funding appeals
  • Sponsorships, except for special circumstances
  • Tickets or advertising for fundraising events
  • Grants or loans to individuals
  • Political campaigns or activities

GRANT PROPOSAL FORMAT

Organizations that are eligible to apply for grant awards should comply with the proposal outlined below when preparing their funding request. Out of respect for our environment, the Mathile Family Foundation requires:

  1. Grantseekers to submit proposals online.
  2. Proposals should be a maximum of four pages.
  3. Proposal content should include:
    1. Organizational Information, including
      1. Vision and mission statements.
      2. Organizational history and purpose.
      3. Brief description of services provided and service area.
    2. Project Description, including
      1. Statement of why the project is needed and the specific problems it will help to address in the community; please provide relevant statistical data, preferably local, that supports your needs statement.
      2. Description of the project for which funding is requested.
      3. Profile of the population served and how it will benefit.
      4. Description of project goals with specific measurable outcomes and indicators of success. (The Foundation will place greater priority on projects that present clear and measurable outcomes.)
      5. Timeline of activities to meet project objectives.
      6. Total dollar amount requested, along with a line-item project budget.
      7. List of collaborating partners in the project and their roles.
      8. List of amounts pending and committed by other funders to the project.
      9. Explanation of how the project will be sustained beyond the period for which funding is requested.
    3. Project Evaluation, including
      1. Description of how you plan to measure whether the project met its goals and outcomes; your plan should specify any tools and/or methods used for measuring progress and success.
      2. Description of how the organization defines success of the project.
      3. Explanation of how the results of your project evaluation will be used.
    4. Please include with your proposal one copy of the following supporting documentation:
      1. One-page cover letter, signed by the chief executive officer, that summarizes the project and states requested amount
      2. Board of trustees list
      3. Copy of IRS determination letter verifying tax-exempt status
      4. List of major financial contributors
      5. Most recent audited financial statements
      6. Organizational budget for current year
      7. Organizational budget vs. actual for preceding year
      8. Current financial statements, including balance sheet and income statement
      9. Most recent annual report
      10. Strategic plan

PROPOSAL DEADLINES

The Mathile Family Foundation notifies prospective grantees of the funding decision within 70 days of the proposal deadline. The deadlines for submitting a request are:

  • February 1
  • May 1
  • August 1
  • November 1

ONLINE APPLICATIONS

Out of respect for our environment, the Mathile Family Foundation requires that the application process for grant consideration be initiated online. Hard-copy proposals will be accepted only under special circumstances. Supporting documentation may still be submitted in hard copy by mail. Please choose to begin or continue (if you are a returning applicant) the application process or contact the Mathile Family Foundation at (937) 264-4607 if you are unable to submit an electronic application. Please note that hand deliveries of proposals and supporting documentation are no longer accepted.

The Mathile Family Foundation
P.O. Box 13615
Dayton, OH 45413-0615

Applications must be received by the proposal deadlines to be considered in the current quarter.